Adding art

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JayFank
Art Enthusiast
Posts: 11
Joined: Fri Jun 21, 2019 3:53 am

Thu Oct 10, 2024 3:56 pm

I've submitted art of a private commission more than a week ago and it still hasn't been added. I've seen numerous pieces -- including new releases -- added the day of which it was announced. I attempted to re-add the art, thinking it was a possibility I had done something wrong and still nothing.
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MaxCollinsII
Art Connoisseur
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Joined: Mon Dec 23, 2013 9:42 pm

Thu Oct 10, 2024 10:43 pm

There is favoritism and a backlog. Your print will show up eventually, hold tight. :ziggi:
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younevrknow
EB Team
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Joined: Sat Oct 13, 2007 5:40 pm

Fri Oct 11, 2024 10:00 am

JayFank wrote:
Thu Oct 10, 2024 3:56 pm
I've submitted art of a private commission more than a week ago and it still hasn't been added. I've seen numerous pieces -- including new releases -- added the day of which it was announced. I attempted to re-add the art, thinking it was a possibility I had done something wrong and still nothing.
There are a few reasons art takes time to be approved. There is a backlog of submissions that get approved by a small volunteer team that works through them, and depending on the time, there may or may not be more action in that queue. The storms these past few weeks have disrupted volunteer time spent updating the database.

Lots of art gets stuck in the queue because it is missing information, including a release date. Our approval queue orders submissions in two ways. Submissions that have a release date (e.g. 2024-10-11) are ordered at the top, by release date, with the most recent releases first. The remaining submissions (those w/no release date) are ordered below it, in the order they are submitted. An entry with a 2010 release date will always appear before an entry with no release date—even if the entry with no release date was submitted for approval a week ago.

The best way to expedite approval of an art entry is to take the time to follow the instructions and enter all of the information about it before you submit. Take a few minutes to find the release date (Artist’s IG is usually a good place to start), look up the run # (eBay?), enter the venue for gig prints (they are usually already an option in the database), and always check that your art title is in the proper format (Band City YR Artist, or Art Name YR Artist), which helps us prevent adding duplicates. If you submit a poster as “Star Wars” without the YR or Artist in the title line, and with no release date, it’ll always take longer to approve than if you had submitted it with all of the information in the first place.

Another issue we run into is multiple submissions for variants. When we get separate new art entries for those variants, it slows down the approval process. If a poster has several foil variants, for example, that can be noted in the “notes” field of one individual art entry (e.g. foil x/50 also sold at the show for $100). These should not be several new art submissions. If you need to add a printing to a pre-existing art entry, you should post in the Entry Corrections thread viewtopic.php?f=8&t=177477, not submit an entirely new art listing.

In your particular case: You submitted "Goodfellas" without the year or artist, and you left several sections (price, run #, etc.) blank. When new art is submitted w/o these details, this causes volunteers/mods/admins to need to take the extra step of searching to fill in the missing pieces....or to just leave the entry alone and move on to other submissions from members who did fill in all of the information. Also, you submitted the art 3 times so there are 3 incomplete entries for the same thing...this just clogs the queue even more, and doesn't increase the chances that your art will be approved. Please only submit new art into the queue once. Hope this helps.
KipPotapych
Art Expert
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Fri Oct 11, 2024 1:49 pm

^ Excellent post! Thanks for your work!
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Codeblue
Yaks 2 Much
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Fri Oct 11, 2024 1:53 pm

younevrknow wrote:
Fri Oct 11, 2024 10:00 am
Also, you submitted the art 3 times so there are 3 incomplete entries for the same thing
Luls.
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KipPotapych
Art Expert
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Joined: Tue Sep 27, 2022 12:26 am

Fri Oct 11, 2024 2:25 pm

^ Yes.

Seems like a straight forward procedure, to be honest.
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jkw3000
EB Team
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Fri Oct 11, 2024 2:37 pm

To younevrknow's point, the vast majority of the backlog are entries with varying degrees of incompleteness, so some mods favoring entries that are clear cut versus knowing the incomplete ones need an EB search (plenty of people just submitting stuff in the database already and didn't bother to check) and a google search...it's just the fastest way to get through it. Every time I sit to clear the backlog it takes hours just from needing to double check everything.
35mmpaul wrote:We are addicted to things that hurt our butts.
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